THE GAYLE ANNUAL HOA MEETING, SUNDAY, OCTOBER 2ND, 11:00 am, STARBUCK'S ON OLIVE

New Board Elected

• President: Charley Traylor #302
• Secretary: Lexi Regner #102
• Treasurer: Jill Wilson #304

Highlights: No dues increase in lieu of a $15K special assessment. Budget resubmitted to Econdo.

New Declaration passed: NO SHORT TERM RENTALS LESS THAN 30 DAYS**

11 owners voted YES to pass this new declaration. 1 Voted NO. And 2 owners were not present for the vote
Vote was passed with a 78.5% YES vote. See sign-in sheet at bottom of page.

Action Items

ALL OWNERS

• Certificates of Insurance from owners - keep on file with eCondo
• Scan and send to Charley to provide to eCondo
• All owners and non-resident owners need to have this coverage
• Please provide contact information for your renters if you own a rental unit.
• Rental Unit owners – Please provide your tenants with rules and regulations for the building. Remind them to be gentle on both front and back doors.

Bill Logan and Tim Burmer

• Broken front door handle - Bill Logan and Tim will have a look - remove piece and fill it in

Jill Wilson

• Procure certificates of insurance for vendors to be kept on file with eCondo
• Maybe put in a fake camera over front door - Jill will check on price
• Replace fire door handle with lever handle instead of knobs
• Replace PVC pipe on roof with wires on roof - service call to Comcast - Jill?
• Provide Damp-X containers for laundry room?

Austin & Deborah Burmer

• Break down old laundry room cabinet and dispose
• Provide estimates for front landscape cleanup
• Provide estimates for repaint of front stairs and stoop.

Bill Logan and Alex Wilson

• Wiki page updates - Alex will help with Bill Logan to maintain
• Update Contacts page – Board and insurance info is out of date http://www.516ethomas.info/contact

Bill Mitchell

• wants to paint his concrete porch - current paint may be getting old
• Bill will confer with board before moving forward
• Bill wants to install a security door/gate on his interior door. Confer with board before proceeding

Sean and Stan

• Switch for front carriage lights
• Review boiler proposal from Reed Wright (will provide when available)
• Sean to replace bulbs with LED’s as needed.

Bill Logan

• Investigate increasing insurance coverage and provide update to the Board, 1.7M in coverage = 10K sq ft - would cost $3M to replace. The building is stick built with brick façade.
• Maintain front door

Meghan Traylor

• Get some dog poo mitts for human poo pickup - keep in the basement

Charley Traylor

• Contact arborist for tree trimming of small and large trees
• File update to Declarations – no rental shorter than 30 days allowed
• Send Lexi info regarding root investigation he did in 2014
• Continue to blow down boiler

Meeting Minutes

• Update on Bob - surgery next month - getting groceries delivered
• Introductions - new owner Jill and Alex - Jill works for CBRE
• Thank You’s - Denali
  • Frank - helped with leakage on basement wall - potential project - Deborah has estimate available
  • Sean and Bill Mitchell helped with storage clean out for basement remodel
  • Trash pick-up - ALL
  • Jill - paint over pry marks
  • Lexi - paint over graffitti
  • Charley - meeting with vendors etc
  • Meghan - taking Puget Sound guy around for gas leak

Review of past year

• Cold water plumbing in basement - all redone- all common areas now complete -
• Holdover issues in Mitchell's unit - Pete handyman coming in to finish work (Deb to follow-up with Bill and Peter)
• Gas Leak - official new rule - carbon monoxide and smoke detectors required. Gas Leak - call (888)225-5773 or 911
• Signage of roof - no walking on roof, adhere to explicit roof rules, etc…

• Security Issues - scaffolding in back - vigilance - new rules
  • Denali worked with neighboring buildings to keep eye on things in our area
  • Non-emergency police #’s are posted in lobby.
  • Adhere to new laundry room rules to limit exposure to theft.
  • If building keys or code are compromised, owners are to immediately contact the board and have building rekeyed at their expense.
  • Note: There is a separate door code for vendors. Do not give out your personal code.

• Recycling - weekly pickup - Denali and Bill Logan got it to weekly
• Rear stair landings replaced - had dry rot
• Developed payment plan to recoup fines from 106 from sale of unit next month
• Roof inspected in the Spring - good bill of health
• Board explored boiler issues
  • according to Reed Wright - boiler sits lower level than the pipes - solution will help out entire building - steam pipe revising to raise pipes $5-9K from Reed Wright - show proposal to Stan (Denali to forward)
  • Think about long term solutions - what happens when it fails completely - Variable refrigerant flow - could get heating and cooling $5-6K per unit as alternative
  • 106 and 105 have both had noise and lack of heat

Agenda Items

• Tuck pointing in stages (Chris K ??)
• No Dogs in the building - no action
• Add to Declarations – No rentals/leases less than 30-days allowed (Lexi and/or Charley). All in agreement, 1 descent.
• Owners with roof top unit to maintain/clean roof drain as needed.
• Front Landscaping

Recurring Tasks Ownership (volunteers always welcome):

• Monthly Fire Alarm Testing & Extinquishers (Denali)
• Wiki Updater – Bill Logan (Alex W. backup)
• Boiler Room Blow-down and annual boiler inspection (Charley)
• Annual Window and (as needed) carpet cleaning (Deborah)
• Exterior Cleanup’s (Deborah & Lexi)
• Light Bulb replacement (Sean)
• Hot Water heater maintenance (Charley) in November. Call Fast Hot Water Heating Company

Sign in Sheet